VN-024 GN10-2026-Assistant Human Resources Clerk G3

<p><strong>Introduction</strong></p><p>Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.&nbsp;</p><p>IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.</p><p>IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/iom-workplace-culture"><a target="_blank" rel="nofollow">IOM workplace culture | International Organization for Migration</a></a></p><p>Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/resources/iom-candidate-tier-systems"><a target="_blank" rel="nofollow">internal and internal-equivalent candidates</a></a>&nbsp;are considered as first-tier candidates.</p><p><strong>Organizational Context and Scope</strong></p><p><span lang="EN-GB">Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.</span></p><p><span style="font-family: &quot;Gill Sans Nova&quot;, sans-serif;"><span lang="EN-GB" style="font-size: 11pt;">Under the overall supervision of the Resources Management Officer (RMO) in IOM Guinea and direct supervision of the National Human Resource Officer (NHR); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Assistant Human Resources Clerk will be responsible and accountable for managing the resources management functions in IOM Guinea. The incumbent will be responsible for the following</span></span></p><p><strong>Required Qualifications and Experience</strong></p><p><strong>Education</strong></p><ul style="list-style-type: disc;"><li style="color: black; margin-bottom: 0cm;"><span lang="EN-GB">High School diploma with three (03) years of relevant experience; or,</span></li><li style="color: black; margin-bottom: 0cm;"><a name="_Int_bX1rZ5nH"><span lang="EN-GB">Bachelor’s degree in Human Resources</span></a><span lang="EN-GB">, Business Administration, Psychology or related field with one year of relevant professional experience</span></li></ul><p>Accredited Universities are those listed in the&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://whed.net/home.php"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">UNESCO World Higher Education Database.</a></a></p><p><strong>Experience</strong></p><ul style="list-style-type: disc; padding-left: 54px;"><li><p style="margin-bottom: 0cm; margin-right: 19.3pt; margin-top: 0cm;"><span lang="EN-US">Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;</span></p></li><li><p style="margin-bottom: 0cm; margin-right: 0cm; margin-top: 0cm; vertical-align: baseline;"><span lang="EN-GB">Attention to detail, ability to organize paperwork in a methodical way;&nbsp;</span></p></li><li><p style="margin-bottom: 0cm; margin-right: 19.3pt; margin-top: 0cm;"><span lang="EN-US">Discreet, details and clients-oriented, patient and willingness to learn new things; and,&nbsp;</span></p></li><li><p style="margin-bottom: 0cm; margin-right: 19.3pt; margin-top: 0cm;"><span lang="EN-US">Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.&nbsp;</span></p></li></ul><p><strong>Skills</strong></p><ul style="list-style-type: disc; padding-left: 18.93px;"><li class="ortl-align-left"><p align="left" style="text-align: left;"><span style="color: black; font-family: Aptos, sans-serif;"><span lang="EN-GB">In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,</span></span></p></li><li class="ortl-align-left"><p align="left" style="text-align: left;"><span style="color: black; font-family: Aptos, sans-serif;"><span lang="EN-GB">Knowledge of UN and bilateral donor programming.</span></span></p></li><li class="ortl-align-left"><p align="left" style="text-align: left;"><span style="color: black; font-family: Aptos, sans-serif;"><span lang="EN-GB">Knowledge of financial rules and regulations.</span></span></p></li><li class="ortl-align-left"><p align="left" style="text-align: left;"><span style="color: black; font-family: Aptos, sans-serif;"><span lang="EN-GB">Knowledge of International Public Sector Accounting Standards (IPSAS).</span></span></p></li></ul><p><strong>Languages</strong></p><p>All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).</p><p>For this position, <span lang="EN-GB">For all applicants, fluency in French is required (oral and written).</span></p><p>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.</p><p align="left" style="margin: 4pt 0cm 0cm; break-after: avoid; text-align: left;"><span style="color: rgb(65, 143, 222);"><span lang="EN-US" style="font-size: 12pt; letter-spacing: 1pt;">DESIRABLE</span></span></p><p align="left" style="margin: 4pt 0cm 0cm; break-after: avoid; text-align: left;"><span lang="EN-US">Working knowledge of a local language is an advantage</span></p><p><strong>Required Competencies</strong></p><p>IOM’s competency framework can be found at this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/Competency_Framework-EN.pdf"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">link</a></a>. Competencies will be assessed during the selection process.</p><p><strong>Values&nbsp;</strong>- all IOM staff members must abide by and demonstrate these five values:</p><ul><li><strong>Inclusion and respect for diversity</strong>: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.</li><li><strong>Integrity and transparency</strong>: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.</li><li><strong>Professionalism</strong>: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.</li><li><strong>Courage</strong>: Demonstrates willingness to take a stand on issues of importance.</li><li><strong>Empathy</strong>: Shows compassion for others, makes people feel safe, respected and fairly treated.</li></ul><p><strong>Core Competencies</strong>&nbsp;– behavioural indicators Level 1</p><ul><li><strong>Teamwork</strong>: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.</li><li><strong>Delivering results</strong>: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.</li><li><strong>Managing and sharing knowledge</strong>: Continuously seeks to learn, share knowledge and innovate.</li><li><strong>Accountability</strong>: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.</li><li><strong>Communication</strong>: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.</li></ul><p><strong>Managerial Competencies</strong>&nbsp;– behavioural indicators Level 2, if with direct reports</p><ul><li><strong>Leadership</strong>: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.</li><li><strong>Empowering others</strong>: Creates an enabling environment where staff can contribute their best and develop their potential.</li><li><strong>Building Trust</strong>: Promotes shared values and creates an atmosphere of trust and honesty.</li><li><strong>Strategic thinking and vision</strong>: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.</li><li><strong>Humility</strong>: Leads with humility and shows openness to acknowledging own shortcomings.&nbsp;</li></ul><p><strong>Notes</strong></p><p>Please refer to this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iom.int%2Fiom-job-categories&amp;data=05%7C02%7Cjpales%40iom.int%7Cff1b97e25f4b41ac4d8f08de3eb92f55%7C1588262d23fb43b4bd6ebce49c8e6186%7C0%7C0%7C639017162240331322%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=Wrzh1YVTrefNSivwpJJI2pKIowhzwmNbkO4MGVVyg3I%3D&amp;reserved=0"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">link</a></a>&nbsp;for guidance on IOM Job Category.</p><p>Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.</p><p>This selection process may be used to staff similar positions in various duty stations.&nbsp;Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.</p><p>Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.</p><p>IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.</p><p>IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.</p><p>IOM only accepts duly completed applications submitted through the&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">IOM e-Recruitment</a></a>&nbsp;system&nbsp;(for internal candidates link&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">here</a></a>). The online tool also allows candidates to track the status of their application.</p><p>No late applications will be accepted. Only shortlisted candidates will be contacted.</p><p>For further information and other job postings, you are welcome to visit our website:&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/careers"><a target="_blank" rel="nofollow noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer">IOM Careers and Job Vacancies</a></a></p><ol><li style="margin-bottom: 0cm; vertical-align: baseline;"><span lang="EN-GB">Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.</span></li><li style="margin-bottom: 0cm; vertical-align: baseline;"><span lang="EN-GB">Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.</span></li><li><p style="line-height: 115%; margin-bottom: 10pt; margin-right: 19.3pt; margin-top: 0cm;"><span lang="EN-GB">Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, and other Human Resources-related documentation.</span></p></li><li><p style="line-height: 115%; margin-bottom: 10pt;"><span lang="EN-GB" style="line-height: 115%;">Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).</span></p></li><li><p style="line-height: 115%; margin-bottom: 10pt;"><span lang="EN-GB" style="line-height: 115%;">Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.&nbsp;</span></p></li><li><p style="line-height: 115%; margin-bottom: 10pt;"><span lang="EN-GB" style="line-height: 115%;">Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.&nbsp;</span></p></li><li><p style="margin-bottom: 10.5pt; margin-right: 19.3pt; margin-top: 0cm;"><span lang="EN-GB">Perform other related duties as assigned.</span></p></li></ol>