Supply Chain Officer (P)

<div><p><strong>Introduction</strong></p><p>Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.&nbsp;</p><p>IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.</p><p>IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/iom-workplace-culture"><a target="_blank" rel="nofollow">IOM workplace culture | International Organization for Migration</a></a></p><p>Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.&nbsp;</p><p>For the purpose of this vacancy, the following are considered first-tier candidates:</p><ol><li>Internal candidates</li><li>Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:&nbsp;</li></ol><p>Bahamas, Barbados, Cabo Verde, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu&nbsp;<br>&nbsp;</p><p>Second tier candidates include:<br>All external candidates, except candidates from non-represented member states of IOM.</p><p><strong>Organizational Context and Scope</strong></p><p>Under the overall supervision of the Chief of Mission (CoM) with coordination functions, and the direct supervision of the Resources Management Officer (RMO), and in close coordination with the Regional Office (RO) for West and Central Africa (WCA) in Dakar, the Central Coordination Unit (CCU) of the Migrant Protection, Return and Reintegration for Sub-Saharan Africa (MPRR-SSA) programme, relevant programme units, implementing Country Offices (COs), and the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for leading, coordinating, and monitoring supply chain activities in support of programme and operational objectives, ensuring the timely, efficient, compliant, and cost-effective delivery of quality goods and services to beneficiaries in accordance with the International Organization for Migration (IOM) policies, donor requirements, and Supply Chain Management (SCM) standards.<br>&nbsp;</p><p>As Senegal serves as a Country Office with Coordinating Functions (COCF), the role will also provide technical supply chain guidance, coordination, and support, as required, to COs within the assigned Area of Responsibility (AoR), currently comprising The Gambia, Sierra Leone, Cabo Verde, and Guinea-Bissau, in line with delegated institutional responsibilities.</p></div><div>&nbsp;</div><div><p><strong>Required Qualifications and Experience</strong></p><p><strong>Education</strong></p><ul><li>Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,</li><li>University degree in the above fields with seven years of relevant professional experience.</li></ul><p>&nbsp;</p><p>Accredited Universities are those listed in the&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://whed.net/home.php"><a target="_blank" rel="nofollow">UNESCO World Higher Education Database.</a></a></p><p><strong>Experience</strong></p><ul><li>Experience in managing diverse procurement and logistics operations; and,</li><li>Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.</li></ul><p>&nbsp;</p><p><strong>Skills</strong></p><ul><li>Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,</li><li>Excellent level of computer literacy and good knowledge of Oracle is an advantage.</li></ul><p>&nbsp;</p><p><strong>Languages</strong></p><p>For this position, fluency in English and French is required (oral and written).</p><p>Working knowledge of another official UN languages (Arabic, Chinese, Russian, and Spanish) is an advantage.</p><p>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.</p><p><strong>Required Competencies</strong></p><p>IOM’s competency framework can be found at this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/Competency_Framework-EN.pdf"><a target="_blank" rel="nofollow">link</a></a>. Competencies will be assessed during the selection process.</p><p><strong>Values&nbsp;</strong>- all IOM staff members must abide by and demonstrate these five values:</p><ul><li><strong>Inclusion and respect for diversity</strong>: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.</li><li><strong>Integrity and transparency</strong>: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.</li><li><strong>Professionalism</strong>: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.</li><li><strong>Courage</strong>: Demonstrates willingness to take a stand on issues of importance.</li><li><strong>Empathy</strong>: Shows compassion for others, makes people feel safe, respected and fairly treated.</li></ul><p>&nbsp;</p><p><strong>Core Competencies</strong>&nbsp;– behavioural indicators Level 2</p><ul><li><strong>Teamwork</strong>: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.</li><li><strong>Delivering results</strong>: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.</li><li><strong>Managing and sharing knowledge</strong>: Continuously seeks to learn, share knowledge and innovate.</li><li><strong>Accountability</strong>: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.</li><li><strong>Communication</strong>: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.</li></ul><p>&nbsp;</p><p><strong>Managerial Competencies</strong>&nbsp;– behavioural indicators Level 2</p><ul><li><strong>Leadership</strong>: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.</li><li><strong>Empowering others</strong>: Creates an enabling environment where staff can contribute their best and develop their potential.</li><li><strong>Building Trust</strong>: Promotes shared values and creates an atmosphere of trust and honesty.</li><li><strong>Strategic thinking and vision</strong>: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.</li><li><strong>Humility</strong>: Leads with humility and shows openness to acknowledging own shortcomings.&nbsp;</li></ul><p>&nbsp;</p><p><strong>Notes</strong></p><p>Internationally recruited professional staff are required to be mobile.&nbsp;Please refer to this&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iom.int%2Fiom-job-categories&amp;data=05%7C02%7Cjpales%40iom.int%7Cff1b97e25f4b41ac4d8f08de3eb92f55%7C1588262d23fb43b4bd6ebce49c8e6186%7C0%7C0%7C639017162240331322%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=Wrzh1YVTrefNSivwpJJI2pKIowhzwmNbkO4MGVVyg3I%3D&amp;reserved=0"><a target="_blank" rel="nofollow">link</a></a>&nbsp;for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.</p><p>Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.</p><p>IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.</p><p>IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.</p><p>IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.</p><p>IOM only accepts duly completed applications submitted through the <a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1"><a target="_blank" rel="nofollow">IOM WAVE system</a></a> (for internal candidates, <a target="_blank" rel="noopener noreferrer" href="https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility"><a target="_blank" rel="nofollow">link here</a></a>). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website:&nbsp;<a target="_blank" rel="noopener noreferrer" href="https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iom.int%2Fcareers&amp;data=05%7C02%7Cksantos%40iom.int%7C3e7e7e7e0b74473e318f08deb7b2791c%7C1588262d23fb43b4bd6ebce49c8e6186%7C0%7C0%7C639150174327532416%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=bJIIX96syg%2FdL2xYcw93UOzT9IdeWnZVGgJz%2BPfV8v0%3D&amp;reserved=0"><a target="_blank" rel="nofollow">IOM Careers and Job Vacancies</a></a>.</p></div><div>&nbsp;</div><ol style="-webkit-text-stroke-width: 0px; background-color: rgb(251, 249, 248); color: rgb(22, 21, 19); display: flex; flex-direction: column; font-family: &quot;Oracle Sans&quot;, -apple-system, BlinkMacSystemFont, &quot;Segoe UI&quot;, &quot;Helvetica Neue&quot;, Arial, sans-serif; font-size: 16px; font-style: normal; font-variant-caps: normal; font-variant-ligatures: normal; font-weight: 400; letter-spacing: normal; list-style-type: decimal; margin-bottom: 16px; margin-right: 0px; margin-top: 0px; orphans: 2; padding: 0px 40px; scrollbar-color: rgba(49, 45, 42, 0.15) rgba(0, 0, 0, 0); scrollbar-width: thin; text-align: left; text-decoration-color: initial; text-decoration-style: initial; text-decoration-thickness: initial; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px;"><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Coordinate the strategic planning, implementation, and monitoring of supply chain-related activities under the MPRR-SSA programme and Senegal COCF operations, in close collaboration with internal and external stakeholders, implementing COs, RO units, programme teams, Resource Management, and relevant HQ departments to support timely, compliant, and effective programme delivery.</span></p></li><li style="line-height: 1.5; scrollbar-color: rgba(49, 45, 42, 0.15) rgba(0, 0, 0, 0); scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-color: rgba(49, 45, 42, 0.15) rgba(0, 0, 0, 0); scrollbar-width: thin;">Conduct logistics capacity assessments, procurement risk assessments, operational reviews, and market analysis to support informed decision-making, strengthen operational planning, and monitor local market trends, supplier availability, pricing structures, and service delivery capacities across programme locations.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Manage, supervise, and provide technical advice for all SCM activities, including procurement planning, sourcing, contracting, warehouse management, transportation, fleet management, asset management, facilities management, distribution, logistics information management, and operational reporting for compliant and efficient operations.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin: 0px 0px 16px; scrollbar-width: thin;">Support and oversee end-to-end procurement and logistics processes related to programme implementation, including goods and services for:</p><p style="margin: 0px 0px 16px; scrollbar-width: thin;"><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o AVRR operations;</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Reintegration assistance;</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Cash-Based Interventions (CBI);</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Direct assistance activities;</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Post-arrival assistance;</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Accommodation and medical services;</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Transportation and logistics support; and</span></span><br><span style="font-family: Aptos, sans-serif;"><span style="font-size: 12pt; line-height: 18.4px; scrollbar-width: thin;">o Other operational programme components.</span></span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Develop, implement, harmonise, and regularly update standardised supply chain procedures. Standard Operating Procedures (SOPs), templates, tools, and workflows to ensure efficiency, compliance, accountability, operational consistency, and value-for-money across implementing COs.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Identify operational bottlenecks, procurement gaps, compliance risks, and inefficiencies through process reviews and value stream mapping exercises and recommend mitigation measures and process improvements to strengthen controls and improve service delivery.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Review procurement requests and specifications, support sourcing strategies, identify qualified service providers and suppliers, evaluate vendor performance, and maintain&nbsp;</span><br><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">updated regional and national vendor rosters and Long-Term Agreements (LTAs) in accordance with IOM procurement principles and donor requirements.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Provide technical advice and guidance to COs in the Region with management of implementing Partners (IPs) under MPRR-SSA programme to promote consistent application of supply chain requirements and programme compliance.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Coordinate and oversee solicitation, bidding, tendering, evaluation, and contracting processes, ensuring fairness, transparency, competitiveness, compliance with IOM procurement rules and regulations, and adherence to the applicable Delegation of Authority (DOA) framework to achieve fair, transparent, and compliant procurement outcomes.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Provide technical support to programme managers and operational units in the preparation of procurement plans, Calls for Proposals (CFPs), bidding documents, evaluation processes, and contract management activities for effective programme and project implementation.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Collaborate closely with Programme, Finance, Resource Management, and operational units on budgeting, coding, documentation, commitment tracking, expenditure monitoring, and timely reporting of procurement and logistics-related activities to support accurate financial and operational management.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Develop, strengthen, and monitor internal control mechanisms for SCM processes to safeguard organisational assets, prevent fraud, reduce operational risks, and ensure compliance with IOM policies, donor regulations, audit requirements, and country-specific administrative procedures.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Monitor logistics operations and coordinate the management of warehouses, inventory, assets, office facilities, fleet operations, transportation, and distribution activities, including preventive maintenance arrangements and service agreements, to support efficient and compliant operational delivery.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Conduct regular monitoring missions and duty travel to implementing COs to provide on-site technical support, review operational compliance, strengthen coordination between programme and support units, assess implementation challenges to ensure alignment with standardised procedures and donor requirements.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Prepare and contribute to procurement plans, operational dashboards, statistical reports, management updates, briefing notes, audit responses, and other reporting requirements related to programme implementation and supply chain operations to support informed decision-making.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Organise and deliver training sessions, refresher workshops, coaching, and capacity-building initiatives for supply chain, programme, and operational staff to strengthen knowledge and harmonised application of procurement and logistics procedures within the Area of Responsibility (AoR), as required.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Supervise, mentor, guide, and evaluate SCM staff, while promoting professional development, knowledge sharing, accountability, and continuous improvement within the team to strengthen operational performance.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Represent the CO and/or programme in UN inter-agency meetings, procurement networks, logistics forums, operational coordination platforms, and donor-related discussions, and contribute to collaborative initiatives and resource-sharing efforts, where appropriate, on supply chain operations.</span><br><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">19. Perform such other relevant duties as may be assigned.</span></p></li><li style="line-height: 1.5; scrollbar-width: thin;"><p style="margin-left: 0px;"><span class="ck-list-bogus-paragraph" style="display: inline; scrollbar-width: thin;">Perform such other relevant duties as may be assigned.</span></p></li></ol>